SaaS sprawl — the unchecked growth of software subscriptions — costs businesses thousands per year in unused and redundant tools.
How to Audit Your SaaS Stack
1. Inventory Everything: Use network monitoring to discover all cloud apps your team uses.
2. Check Credit Card Statements: Shadow SaaS is often purchased on personal cards.
3. Analyze Usage: For each tool, check active users, login frequency, and feature utilization.
4. Identify Redundancies: Do you have three project management tools? Three note-taking apps?
5. Consolidate: Use all-in-one platforms like Microsoft 365 to replace point solutions.
6. Negotiate Renewals: Use usage data to negotiate better pricing or consolidate licenses.
7. Establish Governance: Require IT approval for new software purchases.
Most businesses save 20-30% on software costs after a SaaS audit. Our consulting team can help you get started.
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Cloud
SaaS Sprawl: How to Audit and Consolidate Your Software Stack
By My IT Indy Team
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February 2, 2026
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5 min read
The average business uses 100+ SaaS apps. Here's how to find shadow IT, eliminate waste, and consolidate your software stack.
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